This Privacy Policy explains how Wadkins & Associates Ltd (“we”, “us”, “our”) may process Personal Data for the purpose of using our Services. This Privacy Policy may be amended or updated from time to time to reflect changes in our practices with respect to the Processing of Personal Data, or changes in applicable law.

1. Wadkins & Associates Ltd, the Data Controller and Data Protection Officer

1.1         Wadkins & Associates Ltd is a limited company registered in England and Wales with company number 09684564 whose registered office is First Floor Maxwell House, 360 Edge Lane, Fairfield, Liverpool, England, L7 9NJ.

1.2         For the purposes of this Privacy Policy, Wadkins & Associates Ltd is the Data Controller.

1.3         Michelle Kellermann

Wadkins & Associates Ltd,

1 Cornhill, London, EC3V 3ND

2. Collection and Processing of Personal Data

    1. We collect Personal Data on individuals from published or publicly available sources. These are sources such as individual lawyer’s profiles in law firm/employer collateral and on their website, and entries in professional directories, and individual’s or firm’s social media profiles, press agencies, regulatory bodies etc.
    2. We may collect, use, store and transfer different kinds of personal data. Identity details including first name, maiden name, last name, or similar identifier and gender.
      1. Contact details including postal address, email address and telephone numbers.
      2. Employment details including the name, address, telephone number and email address of your employer, to the extent relevant.
      3. Professional qualifications, memberships and regulatory status including your degree, professional qualifications and any other details to your professional standing, or regulated status.
      4. Comments, opinions, and views including any views and opinions that you have made public via social media platforms, employer websites, regulatory bodies, press agencies etc.
      5. Information that you provide by filling in forms on this site. This includes information provided at the time of registering to use our site, subscribing to our service, posting material, or requesting further services.
      6. We may also ask you to complete surveys that we use for research purposes, although you do not have to respond to them.
      7. If you contact us, we may keep a record of that correspondence.
      8. Details relating to our recruitment services and the supply of your services to our clients.
      9. Details of your visits to our site including, but not limited to, traffic data, location data, weblogs and other communication data and the resources that you access.
    3. We also collect, use, and share Aggregated Data such as statistical or demographic data for any purpose. Aggregated Data may be derived from your personal data but is not considered personal data in law as this data does not directly or indirectly reveal your identity. However, if we combine or connect Aggregated Data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data which will be used in accordance with this privacy notice.
    4. We do not collect any Sensitive Personal Data about you.

3. Lawful Basis for Processing of Personal Data

3.1         In Processing your Personal Data in connection with the purposes set out in this Policy, the legal basis on which we rely is legitimate interest.

3.2         Wadkins & Associates Ltd have the following legitimate interests:

3.2.1      The Company has a lawful basis for processing your personal data under the provisions of GDPR 6 (1) a, b, and c.  These provisions allow for processing your personal data based on your consent and/or that your data is necessary for the performance of a contract (i.e., employment or temporary work) or to take steps to entering a contract and/or for the legal obligation we have in relation to providing you with suitable employment or providing our clients with a suitable employee.

3.3         If there are any concerns about our Data Processing, individuals have the right to object to Data Processing that is based on our legitimate interests.

4. Purposes for which we may Process Personal Data

4.1         enable your used of the services available on our website

4.2         supply you services requested through our website

4.3         send you non-marketing commercial communications

4.4         send you email notifications that you have specifically requested

4.5         send you our email newsletter, if you have requested it (you can inform us at any time if you no longer require the newsletter)

4.6         send you marketing communications relating to our business or the businesses of carefully selected third parties which we think may be of interest to you, by post or where you have specifically agreed to this, by email or similar technology (you can inform us at any time if you no longer require marketing communications)

4.7         provide third parties with statistical information about our users (but those third parties will not be able to identify any individual user from that information)

4.8         deal with enquiries and complaints made by or about you relating to our website and

4.9         keep our website secure

5. Disclosing personal information    

5.1         We may disclose your personal information to any of our employees, officers, insurers, professional advisers, agents, suppliers, or subcontractors insofar as reasonably necessary for the purposes set out in this policy.

5.2         We may disclose your personal information to any member of our group of companies (this means our subsidiaries, our ultimate holding company and all its subsidiaries) insofar as reasonably necessary for the purposes set out in this policy.

5.3         We may disclose your personal information:

5.3.1. to the extent that we are required to do so by law

5.3.2. in connection with any ongoing or prospective legal proceedings

5.3.3  to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk)

5.3.4  with prior given consent

5.4         Except as provided in this policy, we will not provide your personal information to third parties.

6. International data transfers

6.1         Information that we collect may be stored and processed in and transferred between any of the countries in which we operate in order to enable us to use the information in accordance with this policy.

6.2         Information that we collect may be transferred to the following countries which do not have data protection laws equivalent to those in force in the European Economic Area: The United States of America, Japan, China and India.

6.3         Personal information that you publish on our website or submit for publication on our website may be available, via the internet, around the world.  We cannot prevent the use or misuse of such information by others.

6.4         You expressly agree to the transfers of personal information described in this Section.

7. Retaining personal information 

7.1       Personal information that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.

7.2       Notwithstanding the other provisions of this Section 7, we will retain documents (including electronic documents) containing personal data:

(a)        to the extent that we are required to do so by law.

(b)        if we believe that the documents may be relevant to any ongoing or prospective legal proceedings; and

(C)         in order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk).

8. Security of personal information 

8.1       We will take reasonable technical and organisational precautions to prevent the loss, misuse, or alteration of your personal information.

8.2       We will store all the personal information you provide on our secure (password and firewall protected) servers.

8.3       You acknowledge that the transmission of information over the internet is inherently insecure, and we cannot guarantee the security of data sent over the internet.

9. Your rights 

9.1       You may instruct us to provide you with any personal information we hold about you; provision of such information will be subject to:

(b)        the supply of appropriate evidence of your identity (for this purpose, we will usually accept a photocopy of your passport certified by a solicitor or bank plus an original copy of a utility bill showing your current address).

9.2       We may withhold personal information that you request to the extent permitted by law.

9.3       You may instruct us at any time not to process your personal information for marketing purposes.

10. Third party websites 

10.1     Our website may include hyperlinks to, and details of, third party websites.

10.2     We have no control over, and are not responsible for, the privacy policies and practices of third parties.

11. Updating information 

11.1      Please let us know if the personal information that we hold about you needs to be corrected or updated.

12. Cookies 

12.1      Our website uses cookies.

12.2      A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser and is stored by the browser. The identifier is then sent back to the server each time the browser requests a page from the server.

12.3      Cookies may be either "persistent" cookies or "session" cookies: a persistent cookie will be stored by a web browser and will remain valid until its set expiry date, unless deleted by the user before the expiry date; a session cookie, on the other hand, will expire at the end of the user session, when the web browser is closed.

12.4      Cookies do not typically contain any information that personally identifies a user, but personal information that we store about you may be linked to the information stored in and obtained from cookies.

12.5      We use persistent cookies both session and persistent cookies on our website.

12.6      The names of the cookies that we use on our website, and the purposes for which they are used, are set out below:

(a)      Analytics

This is a small cookie that allows the site owner to check which pages are the most popular on the site and this aim to provide more site content that is popular to users. It contains no personal or private data at all and is used on millions of websites worldwide.

(b)     Remember Me

This is used when you ask the system to remember your login and stores the email address you use to login only

(C)     Shortlist

This is used to be able to remember jobs you place in your short-list, and is classed as essential to the site functionality and thus can be stored regardless of your selection to ensure the site works. However we wanted to bring this to your attention as we are keen not to hide anything from you.

12.7      Most browsers allow you to refuse to accept cookies; for example:

(a)        in Internet Explorer (version 11) you can block cookies using the cookie handling override settings available by clicking "Tools", "Internet Options", "Privacy" and then "Advanced";

(b)         in Firefox (version 44) you can block all cookies by clicking "Tools", "Options", "Privacy", selecting "Use custom settings for history" from the drop-down menu, and unticking "Accept cookies from sites"; and

(C)         in Chrome (version 48), you can block all cookies by accessing the "Customise and control" menu, and clicking "Settings", "Show advanced settings" and "Content settings", and then selecting "Block sites from setting any data" under the "Cookies" heading.

12.8      Blocking all cookies will have a negative impact upon the usability of many websites.

12.9      You can delete cookies already stored on your computer; for example:

(a)         in Internet Explorer (version 11), you must manually delete cookie files (you can find instructions for doing so at;

(b)        in Firefox (version 44), you can delete cookies by clicking "Tools", "Options" and "Privacy", then selecting "Use custom settings for history" from the drop-down menu, clicking "Show Cookies", and then clicking "Remove All Cookies"; and

(C)         in Chrome (version 48), you can delete all cookies by accessing the "Customise and control" menu, and clicking "Settings", "Show advanced settings" and "Clear browsing data", and then selecting "Cookies and other site and plug-in data" before clicking "Clear browsing data".

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